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Call For Entries // 2013 Festival



Film Submissions are now being accepted for the 3rd San Francisco Green Film Festival, to take place May 30-June 5, 2013.

ENTRY DEADLINES:
Early: December 7, 2012
Late: January 11, 2013
Extended (Online Only): January 18, 2013

CLICK HERE to submit online via Withoutabox.

Withoutabox logos are trademarks of Withoutabox, a DBA of IMDb.com Inc. or its affiliates.



CLICK HERE to download the Film Submission Form if you prefer not to submit online [PDF].

CLICK HERE to download the Festival General Rules and Terms & Conditions [PDF].

San Francisco Green Film Festival prefers paperless online entries submitted via Withoutabox.com. Submission includes online entry form, fee payments, and press kits, and the option to use Secure Online Screeners, an economical, eco-friendly, and secure alternative to traditional hard-copy DVD submissions. Filmmakers can also take advantage of exclusive online extended deadlines and entry fee discounts. San Francisco Green Film Festival is also an IMDb Qualifying Festival, granting all eligible film submissions received through Withoutabox a fast-tracked title page on IMDb.com


FILM SUBMISSION GENERAL RULES


ELIGIBILITY
The festival is open to new or established filmmakers from anywhere in the world. There are no restrictions on length or genre: documentaries, narratives, animations, features, shorts, student works, transmedia projects, music videos, installations, games, and experimental genres will all be considered for inclusion. We particularly encourage filmmakers living and working outside the USA to submit.

THEMES
To qualify, productions MUST feature an aspect of sustainability or of the relationship between people and the planet. Topics that will be considered include:

Animals & Wildlife
Biodiversity
Cities
Climate Change
Conservation & Restoration
Deforestation
Endangered Species
Ecology & Sustainability
Energy & Cleantech
Environmental Activism
Environmental Justice
Food, Agriculture & Aquaculture
Green Chemistry
Green Design
Land Use
Nature
Oceans
Politics
Pollution
Public Health
San Francisco Bay Area
Science & Technology
Science Fiction & Future Worlds
Stuff
Transportation
Urban Living
Water

For the 2013 Festival we are particularly seeking films which cover the following issues:
- Water Resources
- Green Chemistry
- Biodiversity
- Eco Fashion

COMPLETION DATE
All submissions must be completed after January 1, 2011.

LANGUAGE
All dialogues must be presented in English or with English subtitles.

LENGTH
SFGFF regards a Short film as under 45 minutes and a Feature film as 45 minutes and over.

PREMIERE STATUS
All feature length works should not screen or broadcast in the San Francisco Bay Area prior to or during the Festival. Short films already available online are still eligible to submit.

AWARDS
All works submitted to the festival are eligible to compete for the Festival’s awards. These include the Best Feature, Best Short, Green Tenacity Award, Inspiring Lives Award, and Audience Award.

CATEGORIES

Documentary Features: A non-fiction or “actuality” film or video that is 45 minutes or over in length. Animation may also be included.

Narrative Fiction Features: A narrative (fiction) film or video that is 45 minutes or over in length. Animation may also be included.

Shorts: A short film or video that is under 45 minutes in length. This includes documentary, narrative fiction and animation. SFGFF shorts may screen with features or, on occasion, in a shorts program.

Interactive & Multi Media Projects: Projects that combine film, art, and new media technologies, including installations, multimedia performances, transmedia experiences, panel discussions, and games. There is no standard format for this category – however, applicants must submit the work in part or in whole and a clear explanation of the project.

DEADLINES AND FEES
There are three submissions deadlines. Submissions must be POSTMARKED by these dates. These are the postmark deadlines but please send your submission as soon as possible.

EARLY: December 7, 2012
$35 – Features
$25 – Shorts/MultiMedia
$20 – Student*
Free – 18 and under**

LATE: January 11, 2013
$45 – Features
$35 – Shorts/MultiMedia
$25 – Student*
Free – 18 and under**

EXTENDED (ONLINE ONLY): January 18, 2013
$55 – Features
$45 – Shorts/MultiMedia
$30 – Student*
Free – 18 and under**

* To qualify for the student submission fee you must send in a copy of a valid school ID.
** Entry fees are waived for youth filmmakers age 18 and under. To qualify, the film’s director must be age 18 or under as of June 5, 2013.

PAYMENTS
Payments must be in US DOLLARS only. The submission fee is non-refundable. Submissions with unpaid entry fees will not be considered for selection.

Check/Money Order: Make payable to “SF Green Film Festival” with the film title in the memo line.
PayPal: Use the payment ID: payments@sfgreenfilmfest.org with the film title in the description.
Credit Card: Direct payment by credit card is only available through Withoutabox online submission.

Please note that if you pay by PayPal or credit card the exchange rates are determined on the date of the transaction.

If you are paying the discounted student entry fee rate, please send a scan of your student I.D. to films@sfgreenfilmfest.org including the title of your film, name of the director, and Withoutabox tracking number in the body of the email.

More than one entry may be submitted; however an official entry form and entry fee must accompany each submission.

PREVIEW SCREENING COPIES
Please consider submitting your film to us electronically. This is an economical, eco-friendly alternative to hard-copy DVD submissions.

There are four ways to submit a preview screener to our screening committee. Choose ONE option that will work for you.

OPTION A: Submit an online electronic version of your film though Withoutabox.

OPTION B: Submit a link to watch your film online (such as on Vimeo, IMDb, or FTP server) on the entry form and include any necessary passwords for access.

OPTION C: Submit a media file attached to an email. Email the file to films@sfgreenfilmfest.org. Please include the title of your film, name of the director, and Withoutabox tracking number (if applicable) in the body of the email.

OPTION D: Send your film in the mail to:

SF Green Film Festival
Ninth Street Independent Film Center
145 9th Street, Suite 220
San Francisco, CA 94103
USA

Your mail package should include:
- The copy of your film on DVD/CDR. Please write the title of your film, name of director, running time, and WAB tracking number on the disc.
- If you did not submit online, please include a hard copy signed and completed entry form.
- If you did not make entry fee payment online, include a check or money order made payable to “SF Green Film Festival” with the film title in the memo line.
- If applicable, include a copy of a valid school I.D. if you have paid the student entry fee rate.
- A self-addressed and stamped postcard (if you would like notification of receipt).
- A self-addressed and stamped return envelope (if you would like your preview DVD returned).
- All international submissions must include the wording “Film/Video on loan for festival purposes only; No Commercial Value.” on any customs label.

EXHIBITION FORMATS
If selected, you will be required to supply your film on one of the following formats for screening at SFGFF: 35mm (24/25 fps), HDCAM, HDCAM-SR, Digibeta (PAL & NTSC), Blu-Ray, DVD, or Quicktime file (ProRes, H264). All dialogues MUST be presented in English or with English subtitles.

SHIPPING
You will be required to pay for the forward carriage of your film print, tape or disc to San Francisco for screening in the Festival. SFGFF will pay for the return or forward carriage only.

RENTAL FEES
The Festival does not pay film rental fees. We choose instead to invest our resources in producing the best possible showcase for your work and promoting your work as widely as possible.

SELECTION NOTIFICATION
If your submission is successful you will be informed by early March 2013.

If your submission is unsuccessful you will be informed by email. This correspondence may not reach you until late March 2013 due to our volume of work at this time. Please note that SFGFF is unable to return your DVD submission unless accompanied by a self addressed & stamped mailing package or courier account details for return carriage.


TERMS AND CONDITIONS


1. SFGFF reserves the right to determine eligibility of any project submitted.

2. SFGFF will accept films created in any media format. If accepted, the producer agrees to provide the festival with the presentation format indicated on this entry form: 35mm (24/25 fps), HDCAM, HDCAM-SR, Digibeta (PAL & NTSC), Blu-Ray, DVD, or Quicktime file (ProRes, H264).

3. By signing the film entry form, the producer agrees that all rights and clearances have been obtained, that any copyrighted sound, image or content included in the work have been legally cleared for use, and that SFGFF is not responsible for any copyright infringement resulting from public screenings.

4. All submitted materials become the property of SFGFF for education, promotional, and archival library purposes, unless accompanied by a self addressed & stamped mailing package or courier account details for return carriage.

5. Every precaution will be taken to safeguard all materials submitted while in the possession of the Festival. However, SFGFF cannot accept or assume responsibility in the event of loss or damage.

6. By signing the film entry form, you acknowledge SFGFF has the right to copy any submitted material, and use images for SFGFF’s non-commercial use. Promotional use may include a segment of any film submitted (max. 3 minutes) being included in radio, TV or video program, or in a cinema trailer for SFGFF.

7. By signing the film entry form, you acknowledge that you have read and agree to abide by the General Rules and Terms and Conditions of the San Francisco Green Film Festival.


Questions? Please email films@sfgreenfilmfest.org or call 415-742-1394

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